A Standard Operating Procedure (SOP) is a documented process specific to your operation that outlines the steps required to complete a task in such a way to ensure that, when followed, they will be completed the same way each time. They are policies that define and mandate expectations of your business in regards to efficiencies, quality and safety.

We learn from experience. SOPs can be used to capture those individual lessons learned and improve a process. Unfortunately, some lessons are learned the hard way so SOPs also keep us from repeating previous mistakes. This applies to both production efficiency as well as safety when incorporated throughout the entire supply chain. SOPs allow an operation to run lean. SOPs minimize opportunities for miscommunication and can prevent mishaps and injuries.

When handling multiple feedstocks during a shift, we must clean our receiving and handling equipment before moving to the next biomass product. At Genera Energy, we follow SOPs that tell us step-by-step exactly what needs to be done— tools required, lock-outs, confined space entry permits. This greatly reduces our down-time and increases safety. In fact, Genera energy utilizes SOPs in all aspects of its operation, from farm to delivery.

Here are a few tips to consider when drafting your SOPs:

  • Briefly describe the purpose of the work to be performed
  • Use a chronological and easy to read format
  • Incorporate checklists
  • Include any regulatory information or standards if applicable
  • Provide adequate detail, but not so much that the procedure become impractical
  • Test it out and then make necessary revisions
  • Schedule periodic reviews and document changes

Implementing SOPs into your business promote quality and safety by providing your employees with a road map to consistently and effectively achieve their production goals. The SOPs employed by Genera Energy in its biomass supply chain activities are examples of how we can help make your biomass supply sustainable, efficient, and safe. Contact us today for more information.

By Clay Dye, Project Manager